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San Diego

Administration Assistant

About The Position

Description

Intensity is a growing, vibrant professional services firm that applies expertise in economics, finance, and statistics to solve challenging problems organizations face in the marketplace and the courtroom. Our projects involve high-stakes litigation matters that provide an opportunity to work with prestigious law firms, Fortune 500 companies, and high-growth corporations in a dynamic, team-based organization.

We are seeking a well-qualified administration assistant with a hospitality mindset and disposition to help. This position requires professional poise, exceptional attention to detail, a can-do/will-do attitude, and outrageous enthusiasm. The successful candidate is a true team player looking to positively impact our company. The position is located in San Diego, California.

Intensity offers generous compensation along with a comprehensive benefits package that includes medical, dental, vision, life insurance, disability coverage, paid holidays, paid time off, and a 401(k)/profit sharing plan.

Responsibilities

The administrative assistant specific responsibilities/duties include:

  • Provide operational support to professional services team
  • Cultivate a positive, thoughtful, and engaging office environment for our employees and clients
  • Maintain a meticulous office that reflects our professional work
  • General office organization
  • Answer and route incoming calls (light calls)
  • Greet office visitors and clients
  • Plan and arrange travel reservations, meetings, and events
  • Assist with operations and market research
  • Enhance employee resources (e.g., handbooks, manuals)
  • Serve as liaison with IT vendor to troubleshoot equipment and coordinate appointments
  • Assist HR department with policies research, training materials and recruiting efforts (e.g., coordinating interviews and meetings)
  • Maintain office infrastructure (IT, furniture, and other office equipment)
  • Stock and maintain food items for office
  • Order and receive deliveries of food and office supplies
  • Prepare letters, memoranda, and other documents
  • Photocopy, scan and file documents
  • Prepare packages and mailings
  • Perform other pertinent duties as assigned to support daily operations

Qualifications

Qualifications for the operations assistant position include:

  • Professional demeanor and presentation
  • Ability to provide excellent customer service on a consistent basis
  • Enthusiasm, motivation, and perseverance
  • Exceptional attention to detail
  • Punctual, regular, and consistent attendance
  • Outstanding organizational skills
  • Ability to work accurately and in a timely manner
  • Ability to work independently and collaboratively
  • Experience working with Microsoft Office applications
  • Experience providing first-level computer/IT support
  • Strong written and verbal communications skills
  • Strong work ethic
  • Ability to receive constructive feedback
  • Ability to build rapport
  • Creativity and innovation
  • Prioritization and multi-tasking skills
  • Bachelor’s degree (or equivalent professional experience) preferred

Application

To apply for this position, please send a thoughtful cover letter and resume to Intensity via email at
intensity-ntns0498@applications.hire.trakstar.com. We believe in transparency throughout all phases of the application and interviewing process, and thus welcome any information you deem helpful in assisting us to determine whether there is a good fit for you at Intensity. For more information about us, please visit our website at intensity.com.